South Merrick Community Civic Association, Inc.
Neighbors Helping Neighbors
The South Merrick Community Civic Association (SMCCA) was formed in early 2006 for the purpose of maintaining and/or improving the quality of life of the residents of Merrick living south of Merrick Road.  It focuses on issues that are specific to that area, but some of the general programs it has developed for those people are also of interest to people in other nearby communities who have chosen to join to take  advantage of those programs. 

SMCCA schedules meetings to discuss issues of importance to the community.  These meetings are generally held on Tuesdays at 7:30pm at the Merrick Road Park Golf Course clubhouse.  Outside speakers are often invited to attend and participate in the discussions.  These include public officials, the police, the fire department, leaders of other organizations, religious leaders, and people with special knowledge and/or expertise on issues of interest to the community.

SMCCA's real work is done between the meetings.  See the next page, "Issues: Past & Present," for a partial list of the things with which the civic association has recently been involved. 


Please help support us by purchasing SMCCA T-shirts at the special membership price of $10 each.  As an incentive for new members who join our civic association at a meeting a free T-shirt will be offered.  Additional shirts can be purchased for  $10 each.
Prize Sponsors

The following have donated to the prize drawing that SMCCA conducts at its community meetings for those attending.

All Island Discount Beverage                                    
Bagel Plaza
Big Apple Circus
Century 21
Cookie Bear Shop                                                      

Denny's Childrenswear
Dunkin Donuts - Bellmore
Howie Seidman (Mets tickets)
Little Miss Day Spa
Martys Inflatables
Minuteman Press
Mutts & Butts
Nautilus Restaurant
Pantano's Restaurant
Party Pets
Rocking Horse Ranch Resort
Tomato & Basil
Trader Joe's







The name of this organization shall be South Merrick Community Civic Association, Inc.




This Civic Association shall exist to improve the quality of life of the residents of Merrick, New York living south of Merrick Road.




Membership shall be by application, either written or oral, formal or informal, as designated by the Board of Trustees, and shall commence upon payment of the first membership fee.


The Board of Trustees shall establish membership fees and other terms and conditions of membership




The Annual Membership Meeting of this Association shall be held during the second quarter of each year at a time and date selected by the Board of Trustees.  The Secretary shall cause to be mailed to every member in good standing at his/her/their address as it appears in the membership roll book of the Association a notice telling the time and place of such Annual Meeting.  That mailing shall be at least 15 days prior to the meeting but no more than 60 days.  The Secretary may substitute for the paper mailing two e-mail messages, one of which shall be at least 30 days prior to the meeting but no more than 60 days, and the other of which shall be at least 15 days prior to the annual meeting but no more than 30 days.  Elections shall be held at the Annual Meeting.  Other business to be conducted at an Annual Meeting must be included in the announcements of the meeting.


The presence of not less than six (6) members shall constitute a quorum and shall be necessary to conduct the business of this Association.  If a properly announced Annual Meeting draws less than six members the Board of Trustees can reschedule the meeting to any convenient future time.  Such rescheduled meeting need not be in the second quarter of the year but must be announced as described above.


Special meetings of this Association may be called by the President when deemed in the best interest of the Association, or at the request of three (3) members of the Board of Trustees, or ten (10) members of the Association, at which time the President must call a special meeting.  Notices of such meeting shall be mailed to all members at their addresses as they appear in the membership roll book, at least seven (7) but not more than sixty (60) days before the scheduled date set for such special meeting.  The Secretary may substitute for the paper mailing three e-mail messages, one of which shall be at least 7 days prior to the meeting but no more than 60 days prior to the meeting.  Such notice shall state the reasons that such meeting has been called, the business to be transacted at such meeting, and by whom called.  No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.


In addition to Annual and Special Meetings which are called primarily to conduct the business of the Association, other meetings will be scheduled to present programs of interest, keep the general membership informed and/or seek its advice and assistance. 




At all meetings, except for the election of officers and trustees, all votes shall be "viva voce."  For the elections of officers and trustees secret ballots shall be provided, and there shall not appear any place on such ballot a mark or marking that might tend to indicate the person who cast such ballot.  At any annual or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and trustees. 


At all votes by ballot, the chair of such meeting shall immediately, prior to the commencement of balloting, appoint a committee of three (3) who shall act as "Inspectors of Election" and who shall at the conclusion of such balloting certify in writing to the Chair the results, and the certified copy shall be physically affixed to the official minutes of that meeting.


A nominating committee of at least five (5) members shall be selected by the Board of Trustees early enough to allow a list of candidates to be included in the announcements of the Annual Meeting.  Such nominating committee shall nominate officers and Trustees for the upcoming election and shall include such list of nominees in the announcement(s) of the Annual Meeting.  All candidates must be paid up members of the Association.


Any member can nominate a candidate for any position.  Such nominations must be made in writing in a letter sent to the official address of Association to arrive there between January 1 and March 1 of the year in which the position for which the nomination is being made becomes vacant.  The letter must include, as an enclosure, a signed statement by the nominee that he or she would be willing to accept the position for which he or she is being nominated and fulfill it in accordance with the Bylaws of the Association.




The officers of the Association shall be as follows:  President, Executive Vice President, Secretary, and Treasurer.  Terms of office shall be two years.  All officers can stand for reelection.  The President and Secretary shall be elected in even numbered years; and the Executive Vice President and Treasurer shall be elected in odd numbered years.  With the approval of the Board of Trustees the President can designate either the Secretary or Treasurer as a Vice President, and next in line after the Executive Vice President.


The President shall preside at all membership meetings.  The President shall present at each Annual Meeting of the Association an annual report of the work of the Society.  The President shall appoint all committees, temporary or permanent.  The President shall provide executive supervision over all the other officers and ensure that their functions and duties are carried out.  The President shall have such power as may be reasonably construed as belonging to the chief executive of any organization or association.


The Executive Vice President shall, in the event of the absence of the President or the inability of the President to exercise the President's office, become acting President of the Association with all rights, privileges and powers as if duly elected President.


The Secretary shall keep the minutes and records of the Association in appropriate books.  It shall be the Secretary's duty to file any certificate required by any statute, federal or state.  The Secretary shall give and serve all notices to members of this Association.  The Secretary shall be the official custodian of the records and seal of the Association.  The Secretary shall submit to the Board of Trustees any communications which shall be addressed to the Secretary of the Society.  The Secretary shall attend to all correspondence of the Association and exercise all the duties incident to the office of Secretary


The Treasurer shall have the care and custody of all monies belonging to the Association and shall be solely responsible for such monies and securities of this Association.  The Treasurer shall cause to be deposited in a regular business bank or trust company a sum necessary for conducting the day-to-day business of the Association and the balance of the funds of the Association shall be invested as decided by the Board of Trustees.  The Treasurer must be one of the officers who shall sign checks or drafts of this Association.  The Treasurer shall render at stated periods as the Board of Trustees shall determine a written account of the finances of this Association.   The Treasurer shall collect the dues from the members of this Association.  The Treasurer shall exercise all duties incident to the office of Treasurer.  The Treasurer shall give an annual report.


Officers shall, by virtue of their office, be members of the Board of Trustees.


All officers must be paid up members of the Association.  They lose all voting rights if in arrears and automatically lose office when three months in arrears.


No officer or director shall by reason of office be entitled to receive any salary or compensation or profit as a result of relations with this Association.




The business of this Association shall be managed by a Board of Trustees consisting of the four officers, past presidents serving as indicated below, and up to six (6) others, this last group to be known as Elected Trustees.  At least one (1) member of the Board of Trustees shall be a resident of the State of New York and a citizen of the United States.


The Elected Trustees shall be chosen at the Annual Meeting of the Association in the same manner and style as the officers.  Except when elected to complete the unexpired term of another person, Elected Trustees shall be elected to serve for a period of three (3) years.  Two (2) such elected Director positions shall be filled at each annual election.


Elections for trustee positions shall be at large, i.e. nominees shall not compete for specific positions.  If the number of nominees exceeds the number of positions, the nominees receiving the greatest number of votes will be elected.  If positions of varying term lengths are available the longer/longest terms shall go to the successful candidates having the greater/greatest number of votes, and the shorter/shortest terms shall go to the successful candidates having the lesser/least number of votes.  Ties shall be decided by lot.


All presidents who have been properly elected by the general membership at an Annual Meeting, and who serve at least one full term after that election, shall, if they are not re-elected, become members of the Board of Trustees upon termination of their (final) term as President for a continuous period not to exceed three times the length of service as president, after which they have (only) the rights and privileges of an ordinary member.  Ex presidents who become Trustees thusly have all the rights, privileges, and obligations of Elected Trustees, although their specific duties may be different.  People holding trusteeships under this provision shall be in addition to those elected.


The Board of Trustees shall have the control and management of the affairs and business of this Association.  Such Board of Trustees shall only act in the name of the Association when it shall be convened by its Chair after due notice to all the Trustees of such meeting.  Nothing in this provision shall be construed to prohibit any officer or other leader from executing the normal duties of his or her office


Board of Trustees meetings of this Association shall be scheduled to meet the needs of the organization.  A quorum at meetings of the Board of Trustees shall be half the number of people on the Board of Trustees, at least one of whom shall be an officer of the Association.


Each member of the Board of Trustees shall have one vote, and such voting may not be done by proxy except if the Board of Trustees decides otherwise sufficiently prior to the meeting to permit all trustees and officers to vote.


The Board of Trustees may make such rules and regulations covering its meetings as it may in its discretion deem necessary.  The Board of Trustees shall establish its own rules and procedures for operation outside of its meetings.  This shall include establishing spending authorities for the officers, trustees, and other leaders of the Association.


Vacancies in the Board of Trustees may be filled by action of the remaining members of the Board of Trustees until the next regularly scheduled election.


The President of the Association, by virtue of that office, shall be the Chair of the Board of Trustees.


All trustees must be paid up members of the Association.  They lose all voting rights if in arrears and automatically lose office when three months in arrears.


A trustee may be removed upon absence from three (3) consecutive board meetings without providing a valid excuse.




The Board of Trustees shall hire and fix the compensation of any and all employees which they in their discretion may determine to be necessary in the conduct of the business of the Association.  The Board of Trustees shall establish all other conditions of employment consistent with extant federal, state, and local laws, rules, and regulations.




All committees of this Association shall be appointed by the President and the term of office shall be for a period of one (1) year, or less if sooner terminated by the action of the President.


The President and Executive Vice President are ex-officio members of each committee.


Each committee shall meet at the pleasure of its Chair or upon the call of a majority of its members and at such places, on such dates, and at such times as the Chair or such majority of members may set.  Each Chair is held responsible for recruiting members for his/her committee.  Each Chair is also held responsible for advising the President and Executive Vice President of the Society and all members of the committee of the place, date and time of meeting.  The Chairs shall be prepared to report on their activities as required by the President of the Association.




Upon the liquidation of the South Merrick Community Civic Association, Inc., if there be any surplus monies after payment of debts and the expenses of liquidation, said surplus shall be devoted and applied to any religious, charitable, scientific testing for public safety, literary or educational purposes, or for the prevention of cruelty to children or animals.  No part of said surplus shall inure to the benefit of any private shareholder or individual, nor to any organization a substantial part of whose activities is carrying on propaganda, or otherwise attempting to influence legislation, or who participates in, or intervenes in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office.




The rules contained in Roberts Rules of Order shall govern the proceeding of the Association except in such cases as are covered by these By-Laws.




These Bylaws may be altered, amended, repealed or added to by an affirmative vote of not less than two thirds of the members of the Board of Trustees present at properly scheduled meeting of the Board of Trustees after due notice of any proposed change shall have been made available to all members at least fourteen (14) days prior to said meeting.


Approved June 12, 2008

Typo corrected March 22, 2009

Changes proposed April 7, 2009


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